How to Make Most of Break Sessions in Conference?



Conferences have become one of the most important types of events in this modern era. A number of conferences related to different fields and industries of life are arranged every month. The organizers have to put more effort into the arrangement of conference events because their main purpose is transferring information in a comfortable manner.

Most of the time, researchers, policymakers, influential members of the society, and people inked with academics are among the major attendees of conferences. Therefore, the organizers have to put more effort into the presentable materials of the conferences. They also have to focus attention on break sessions, as they provide the opportunity of free interaction.

 The UAE is one of the most important countries in the Middle East, which hosts conferences for people from different parts of the world. Most of the organizers acquire the services of events companies in Abu Dhabi and ensure the perfect arrangements. They ensure that their guests do not face any difficulty and focus on the content of the conference by relying on experts.

This article will discuss a few tips to make most out of the break sessions in the conference events.

Top 4 Ways to Make Conference Break Sessions More Effective

Conferences usually proceed for long hours. Therefore, few break sessions are included in them to let the attendees relax and prepare for the next session. It is also a great opportunity for the organizers to ensure healthy interaction among the attendees. The purpose is to encourage knowledge sharing and enhancing collaboration opportunities.

The following are some of the most important ways to make break sessions in the conferences more effective and fruitful.

1.     Include Group Facilitators

 The very first way to make most of the break sessions in a conference event is to include group facilitators or leaders. Such facilitators or leaders will be able to initiate healthy discussions among the groups. They can also resolve the ambiguities and queries of the attendees regarding any point at the conference.

This is an important strategy of ensuring knowledge sharing and making the conference event more fruitful for the attendees.

2.     Arrange the Space Accordingly

The second way of making the break sessions of conferences more effective is to arrange the space accordingly. The organizers need to put more thought into venue adjustment. They should include a free hall right beside the conference hall. It will help the attendees to limit the walk time and reach the area where they can have free discussions.

Moreover, the table setting should be done carefully to limit the time of adjustment. The organizers can also provide some snacks to energize the attendees for the next session.

3.     Include Small Group Activities

One of the most important ways of ensuring the productivity of break sessions in a conference is by including small group activities. This is actually the real test of the organizers that which type of activities they include to heighten the interest of the attendees. These can be quizzes, competitions, or general project discussions, according to the level of attendees.

The important thing to consider in this regard is that the activity area does not become too crowded to manage. So, proper management is the key to ensure its success.

4.     Collect Attendees Feedback

Lastly, an important way to make conference break sessions more productive is by collecting the feedback of the attendees. This is the most important part which can help the organizers to prepare well for the next day or conference. Most of the time, conferences carry on to two to three days. They also include two to three short breaks, apart from refreshment breaks.

Getting the feedback of attendees in the last break of the day can prove significantly beneficial for all. The organizers will be able to know the viewpoint of attendees and make the changes accordingly.

How to ensure all of this?

If you are organizing a conference, you may not be able to pay attention to little details, as you will be too focused on organizing the presentable contents. Making them error-free is quite important; however, paying attention to all other arrangements is equally concerning.

You can hire the services of events companies in Abu Dhabi and ensure to make all the arrangements perfect and comfortable for the attendees. You can also ensure to focus your attention on presenting without having to worry about arrangements.

So, do not take any risk and include the experts to make each part of your conference successful.